One Calendar. Every Booking. Zero Double-Bookings.
See every confirmed shoot, gig or event on one shared calendar, with crew and equipment assigned per booking — so nobody on your team accidentally commits the same person or the same gear twice.
Why Double-Bookings Keep Happening
Most double-bookings aren't carelessness — they're a symptom of bookings living in too many separate places: a notebook, a group chat, someone's memory.
Scattered confirmations
One booking confirmed over a call, another in a chat thread — no single source of truth.
No visibility across the team
One team member books a date the other has already promised to someone else.
Equipment forgotten
Crew gets scheduled, but nobody checks if the camera, speaker or lighting rig is already out.
From Inquiry to Confirmed Booking
Inquiry becomes a tentative hold
A new inquiry is placed on the calendar as tentative, so the date isn't lost while you send a quotation.
Assign crew and equipment
Once quoted, assign the specific people and gear needed — visible to the whole team immediately.
Conflicts are flagged automatically
If a crew member or equipment item is already committed, you're alerted before confirming.
Booking confirms with the advance
Once the advance payment lands, the booking status updates from tentative to confirmed.
What's Included
Shared team calendar
Every confirmed and tentative booking visible to your whole team, in real time.
Crew assignment
Assign photographers, videographers, DJs, decor crew or sound engineers per event.
Equipment assignment
Track cameras, speakers, lighting rigs and props alongside crew for each booking.
Conflict alerts
Get warned before you confirm a booking that clashes with an existing commitment.
Mobile access
Check and update the calendar from a shoot, gig or setup location.
Booking status tracking
See at a glance which bookings are tentative, confirmed or completed.
Built for Every Kind of Event Business
Common Questions
Can multiple team members see the same calendar?
Yes. Every confirmed booking sits on one shared calendar visible to your whole team, so anyone checking availability sees the same live view.
Does it alert me before I double-book someone?
Yes. When you try to assign a crew member or piece of equipment that's already committed to another event, the system flags the conflict before you confirm the booking.
Can I assign equipment as well as people?
Yes. Cameras, sound systems, lighting rigs and other equipment can be assigned to a specific event alongside your crew, so gear conflicts are visible too.
Is the calendar usable on mobile?
Yes. The calendar is fully accessible on mobile, so you can check bookings, confirm availability or assign crew from a shoot, gig or setup location.
Can I see tentative holds separately from confirmed bookings?
Yes. Bookings can be marked as tentative or confirmed, so you can distinguish a pending inquiry from a paid, locked-in event at a glance.
Stop Double-Booking Your Team
See how Planniq's shared calendar and crew assignment work for your business.
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